HTML Signature in Apple Mail

Whenever I send an email, the recipient sees this at the bottom:

So how do you do this? Well, it’s not easily done in Apple Mail. So, I am going to (attempt to) teach you how to make your own using a text editor, Mail, and Safari.

Creating an HTML Signature in Apple Mail

Step 1 - Create it:

Create your HTML signature. For this, I use TextMate because it shows me the correct formatting while I type.

Format it most any way you want. (*NOTE: I used inline formatting. This is a must since most emails will remove any <style> tags) Just remember not to make it too obtrusive.

Your icon shouldn’t be any larger than 50×50 pixels. I kept mine at about 20×20. To host your icon, you can either use your own site or Photobucket.

For those of you who don’t know how to ‘code‘ I created a template for you to download >> HERE <<.

Now, save the file to your desktop.

Step 2 - Fake it:

Open Apple Mail and go to Preferences.

Next click on the Signatures tab.

Now, click the + sign to add a new Signature. Name it anything you want.

By default it will add your Info. don’t worry about that. We’ll get to that later when we edit that file.

Drag it to ‘All Signatures’ so that it loads for all emails. Otherwise, just drag it into the account you are going to use.

CLOSE MAIL AFTER THIS STEP!

Step 3 - Safari-tize it:

Open the HTML signature you created in your text editor (the one you saved to your desktop) with Safari. Either drag the file onto Safari’s icon on the Dock or choose ‘Open‘ from Safari’s File menu.

Next, choose File then Save As and choose the Format: ‘Web Archive’ .

Step 4 - Save it:

Browse to the following folder: YOURUSERNAME/Library/Mail/Signatures

Look for the most recent file by separating everything by ‘Date Modified’. You should see the signature you just created in Mail. Copy the name of that file, which will be something like this:

B34739D3-5A67-4119-98A2-9D2CC5C0B337.webarchive

Now, paste that name onto the Web Archive file that you saved on your desktop. Then, drag the new file from your desktop into that folder and overwrite the existing one.

DONE!

Now, the next time you launch Mail and prepare a new email, you should see your signature on the bottom, like this:

I know it seems like a giant pain, but I have only had to do this once. Now all my emails have an attractive and professional looking signature.

It displays in Hotmail, Yahoo, Gmail, and most POP3 servers…and, of course - Apple Mail.

Feel free to share your own finished signatures (and questions) in the comments.

Duckie